- #PICTURE CONTROL ON WORD FOR MAC HOW TO#
- #PICTURE CONTROL ON WORD FOR MAC UPDATE#
Picture (JPEG) for a photo - then click OK. The solution is to copy the image to the clipboard ( Ctrl+C), then go to the Home tab > Paste > Paste Special and select the relevant picture option - e.g.
Note: If your pictures won’t compress no matter what you do (and you’ll know this because the image’s dimensions and the file size doesn’t change at all), your image may have certain color properties, as described in this thread. My Doc2 test document has been reduced by approximately 1 MB - it is now only 262 KB, down from 1267 KB.
Finally, check the document’s file size in Explorer. 21 x 16 cm), and the scaling is 100% (i.e. Notice how the scaled and original dimensions are now the same (approx. Now, check that the image size has been reduced by right-clicking on the image again and selecting Size. Save your document, but don’t close it. Click OK, then click OK again to close the Compress Pictures dialog box. I always select Automatically perform basic compression on save and Print (220 dpi) as the quality because I want the best quality possible. ( Word 2003: This step and the following one are all done on a single Compress Pictures dialog box.) On the Compress Pictures dialog box, click Options. ( Word 2003: Click Compress on the Picture tab.) Click Compress Pictures (in the Adjust group). This will add the Picture Tools > Format tab to the ribbon in Word 2007 and Word 2010 ( Word 2003: Right-click on the picture, then select Format Picture > Picture tab). Select the image in the Word document. Resize the image using picture compression You can see that the original size ( 1 in the screen shot) is some 80 x 60 cm - BIG! - and that it’s been rescaled by Word to some 26% of its original size ( 2), which equates to dimensions of some 21 x 16 cm ( 3). Here are the details of the photo I inserted into Doc2. You can check the original file size by right-clicking on the image, then selecting Size (if you don’t see Size listed, select Format Picture instead, then the Size tab). When I inserted the picture into Doc2, Word automatically resized it to fit nicely within the page margins. As you can see from the screen shot below, adding a 1253 KB object to a 13 KB file took the total file size for Doc2 to 1267 KB (approximately the total of the two separate objects). I then inserted a 1253 KB photo I took some years ago in Sequoia National Park, California, to Doc2. I created two empty Word 2007 documents - by default, an empty Word document is 13 KB in size (see Doc1). I did some testing to show you how the image size can affect the size of the Word document, so let’s start there. Of course, a better solution is to use a graphics editor to reduce the image size BEFORE you bring it into Word, but this may not be an option that everyone has access to. #PICTURE CONTROL ON WORD FOR MAC HOW TO#
In this blog post, I’ll show you how to reduce the size of large images in Word, without losing the quality of those images or the readability of any text on them.
take up excess space on a server/computer, in Inboxes etc. 
take longer to open, to navigate, and to save. can potentially get corrupted in the file save or file transfer stages. Remember, not everyone works in the same office or has the same access speed as you take longer to transfer to others, either to/from a server over a network, over the internet, or via email. But if your document has lots of images, you can easily end up with a 20 page document that’s more than 50 MB. You will see it at this smaller size and think it’s fine, but the ORIGINAL image size is actually stored behind the scenes in Word.Īdding one large image to your document is not really an issue. What you may not realize is that Word automatically resizes a large image to fit within the page margins of your document, no matter how big your image is. Unfortunately, large images can substantially increase your document’s file size. 
Sometimes we have to insert large images (such as photos, maps, and diagrams) into a Word document. In Word 2010, picture compression seems to be ‘on’ by default.
#PICTURE CONTROL ON WORD FOR MAC UPDATE#
Update November 2013: Most of this blog post’s contents apply to Word 2007.
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